Xerox WorkCentre 4250/4260 Printer – How to Customized Fax Settings

The Xerox WorkCentre 4250 series and WorkCentre 4260 series are designed for medium to high usage environments. The 4250 and 4260 are two basic models and the C, S, X, and XF versions come with additional features. Memory upgrade is also available for these printer models.

Users can change a few fax default settings that might not be available on other printer models for specific needs. For instance, the “Toll Save” feature can instruct the machine to send out stored faxes during cheaper rate hours, therefore saving expenses. Another example is  the “Auto Reduction” feature that can reduce the document in order to fit the paper.

To adjust the fax settings, follow the below steps:

Tools > User Interface > Fax Service Settings > Transmission Defaults

Toll Save

This feature enables the stored fax documents to be sent during the off-peak cheaper rate period. Select “On” then indicate the Send Start date and time and End date and time.

Batch Send

This feature enables the machine to send several fax jobs to the same destination during one transmission. Users can benefit from turning this setting on by cutting down call connection charges since the connection time has been reduced.

Auto Reduction

Under Fax Service Settings, select Incoming Fax Defaults then Auto Reduction. Select On to enable the machine to automatically reduce the document to fit the paper when the incoming fax is longer than the selected media.

If the Auto Reduction is set to “Off”, over the limit document or any image at the bottom of the paper will be discarded according to the Discard Size setting. The Discard Size can be adjusted range from 0 to 30 mm.

E-mail/Fax Forward

Users can set to receive an email for the incoming and/or outgoing fax content with the following steps:

1. Select either Forward Transmitted Faxes, Forward Received Faxes or Forward All

2. Select either Output Format PDF or Output Format TIFF

3. Enter the forwarding email address then select Save

The machine can also set to send documents when polled, even when the user is absent. However, by enabling this function, a Polling Passcode is required in order to access the documents stored for Secure Polling.

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